Use Case
Lead Intake & Qualification
Zero missed leads. Logged in under 60 seconds.
The pain
Leads are slipping through the cracks. WhatsApp, email, contact forms, DMs: they hit different inboxes, get answered late, and cost you deals.
The fix
A unified intake pipeline that ingests every channel, qualifies with AI, logs to your CRM, and acknowledges within seconds.
The Problem
The signal you're losing leads
- Sales DMs that get a reply 4 hours later, because no one was watching that channel
- Contact form submissions that disappear into an inbox that fills up by lunch
- WhatsApp messages mixed with personal chats, no structure, no tracking
- Leads asking "did you get my message?", because nothing acknowledges them
- Your CRM only has the leads someone remembered to log manually
The Solution
How we fix it
Unified intake
WhatsApp Cloud API + email + form + DM webhooks, all flowing into one pipeline.
AI qualification
Each message scored against your criteria: fit / urgency / next-step. No "lead" buckets full of spam.
CRM auto-log
Contact + deal + notes pushed to HubSpot, Pipedrive, or Notion automatically.
Auto-acknowledgement
Lead gets a personalised reply within seconds, confirms receipt, sets expectations, books a call link if appropriate.
Internal alert
Slack or email ping to the right person with the qualified summary; no Slack archaeology to find context.
Real Example
True Hub Solutions (internal)
Challenge
Inbound leads were scattered across Jasher's personal WhatsApp, business WhatsApp, contact form, and direct emails. Some leads waited days for a reply. Some never logged into the CRM at all.
What we built
WhatsApp Cloud API + n8n webhook pipeline + Notion CRM. Every inbound message is parsed by Claude, qualified, written to Notion with full context, auto-replied within 60 seconds, and Slack-pinged to the operator with a one-line summary.
Outcome
Zero missed leads since launch. 100% of inbound logged with rich context. Average response time dropped from "hours" to under a minute.
Pricing
From $2,500 · 2 weeks delivery · fixed scope, fixed price
Common Questions
FAQ
Will the AI auto-reply sound like a robot?
No, we tune the auto-reply to your brand voice and keep it short. The goal is "we got your message, here's what happens next", not a sales pitch. Most clients can't tell their own auto-replies from manual replies after the first round of tuning.
What if the AI misqualifies a lead?
Two safeguards: (1) the qualification logic is yours, we tune the criteria with you in the audit, not from a template. (2) every classification is logged with reasoning, so you can review and correct, and the system improves over time.
Can it handle WhatsApp Business or only the API version?
WhatsApp Cloud API is the production path: it's Meta's official API for businesses, scales to any volume, and gives you a real number. We can also bridge from a personal/Business app number using a relay if you're not ready to switch.
Ready to map your operations?
30 minutes. No commitment. We'll tell you honestly if this is worth automating, and if so, what it would cost.
